Minutes are not official until approved at a subsequent Board meeting.

HERITAGE HUNT CONDOMINIUM I UNIT OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

NOVEMBER 10, 2009

CLUBHOUSE BOARD ROOM

I. Call to Order

The meeting was called to order at 2:03 p.m. by the President, Ed Plummer. Also in attendance were Kay Franklin; Steve Verosko; Warren Miller, Assistant Treasurer and Chairman of the Budget and Finance Committee; George Field, Chairman of Building and Grounds Committee; and Autumn Delosreyes, SCS Community Manager. In addition, a number of residents were present.

II. Approval of Minutes of the Previous Meeting

A motion was made, seconded and passed approving the minutes of the previous meeting held on September 8, 2009.

III. Reports of Officers and Board of Directors

A. Treasurer’s Report

Steve Verosko deferred to Warren Miller. Warren reported that the September Financial report gave the Association a “strong” rating on all accounts. One CD with a value of $26,000. matured and was renewed but at a much lower rate. We have $38,717. in cash, a Money Market account of $43,873. which are adequate for operating and emergency funds. We have CD’s in the amount of $410,582.

Warren stated that the aim is to break even for the year. Copies of the Financial reports are available in the lobby notebooks.

There are 4 delinquent accounts; three have outstanding late fees but only one is seriously delinquent. Ed explained that the unit in question is listed for sale, apparently as a short sale. As of the end of October, the delinquency amounts to $2235. If it goes to foreclosure our lien on the unit would be wiped out; if it is sold as a short sale, it is unclear how much we would recover.

B. President’s Report

Ed reported there has been no change in status of units for sale: namely, A111, A207, B203 & B204.

Ed also reported on the status of the Marque apartments. The original financing came due and the owners have been unable to get new financing. The owner went to court and got permission to attempt to give up its status as a 55 and older community, which should make re-financing possible. However, the change in age restriction requires county approval, which the owner is currently seeking.

Ed commented that he noticed in recent minutes of the Long Range Planning Committee that the committee was still considering recommending a change in the Heritage Hunt age restrictions to lower the minimum age to 50. Ed said that such a proposal was not only inconsistent with Federal Fair Housing Law but would require changing the HH Governing Documents, which would be virtually an impossible task as changing the covenants requires an approval of 75% of HH home owners. In addition, a change in the county zoning would be required. In consideration of this, Ed reported that he made a presentation at the October HH HOA Board meeting. A copy of the presentation is included with the Agenda for this HHCI Board meeting and is available in the lobby notebooks.

Long Range Planning has also considering recommending a minimum monthly charge for Clubhouse Dining Room use. Ed encouraged residents to read the HH Horn and HOA committee minutes and let the committees and HOA Board know your opinions.

Ed also announced that Social Coordinator, Barbara Dunn has asked to be relieved and a new Coordinator be appointed. Lucy Modrak has agreed to take on the responsibility. Lucy was duly appointed.

Ed, Barbara and the group agreed that the recent picnic was a success despite having to be moved into the lobby of Bldg. A due to cold, damp weather.

IV. Management Report

Autumn Delosreyes reported that thermostats have been switched over to winter temperatures.

Contracts are developed for East Coast Fire Protection to repair deficiencies noted in recent inspections. A type of valve used in our buildings appears to be high maintenance and the Board has decided to change the valve to a different model that should require less maintenance over time. Unfortunately, the valve costs about $400 and there are four of them in our buildings. The plan to change them as they fail, so for now we are talking about changing just the valve in the B Building third-floor trash room.

A contract to repaint the 3^rd floor trash room and the vestibule in Bldg. B have been signed. However, the work is on hold until ECFP replaces the faulty valve.

Revised specifications for our basic landscape contract have been developed. We are moving away from using mulch and instead are specifying that the ground be cultivated and compost be used where appropriate. This technique is less expensive and has been found to be healthier for the plants. We are seeking bids as the present contract expires at the end of December.

The cleaning contractors wants to raise the monthly fee from $l,000. to $l,300 starting in the summer. When HH Condo II requested cleaning for their second building, which is expected to be occupied later this month, the company realized that they were getting the same $1000 per month to clean the one building at Condo II as they were getting to clean both of our buildings. SCS is getting other bids for cleaning.

The second (new) Condo II Bldg. is expected to be occupied this month or next and Lennar will be turning over responsibility for the two building to the residents in the near future. They are now forming their own Condo Association and have sought advice and information from our Condo Board.

Atumn reported that the Battlefield Baptist Church was contacted about the fliers that speared on windshields on cars in our garages as well as the outside parking areas. It turns out that one of their members is a Heritage Hunt resident and that person was distributed the fliers.

V. Committee Reports

A. Building and Grounds

George Field reported that outside faucets have been turned off for the winter. Irrigation systems are shut down. Heaters in the garage ceilings are on to prevent pipes from freezing.

Ed and George caulked the patio of A307 and there are apparently no more leaks.

Water testing confirmed a leak at a bedroom window of A111. A contractor removed three courses of brick above the window and found that the window was not properly flashed. Flashing was installed and the brick replaced for a cost of approximately $2450 for testing and repair. Testing confirmed water leaks at the sunroom windows of A112. The cause was determined to be windows that were installed upside down, resulting in weep holes being at the top instead of the bottom of the windows. The offending weep hole was caulked and new weep holes were drilled at the bottom of the window. For a cost of about $400. Leaks at the bedroom windows of B112 were confirmed and the window was caulked. Testing failed to identify the source of a water leak at A103; investigation is continuing.

SLOW signs have been installed in Bldg. A garage with Bldg. B to follow. NO OUTLET signs installed at the rear fire lanes have been effective.

Spring and fall roof inspections will be carried out in an attempt to forestall expensive repairs.

Oil and filters were changed on the generator. As the generator runs on natural gas and has an electrically heated cooling system, we only change the oil and filters every other year. The generator is very lightly used with most of the run time being for weekly self-tests. The generator provides emergency power for the elevator and a few emergency lights.

B. Budget and Finance

Warren Miller deems the proposed budget for 2010 realistic and pragmatic. The SCS-proposed budget this year was the best they have done. The reserve fund now is fully funded to insure that future maintenance costs are covered. We are facing projected increases in several areas for the coming year. In particular, new accounting requirements have resulted in larger accounting fees and we are now required to include a reserve fund for bad debt. Electricity and water are major concerns. Therefore the Committee is recommending an increase in monthly condo fees of $25, for a total of $380.

There was a brief discussion on the merits of a one-time assessment versus the raise of the monthly fee. It was suggested that special assessments with lower monthly fees would be helpful for those trying to sell their condos. Warren noted that anticipated assessments would have to be disclosed to potential buyers.

C. Legal and Covenants

In Committee Chairman Frank Hoss’s absence, Ed reported that there have been some comments concerning the use of handicapped parking spaces. Some feel that the spaces should be primarily for short-term use and one comment pointed out that vans with wheel chair ramps needed the hash-marked access space next to the parking space – not only for the ramp to deploy but also for room for a wheel chair to negotiate the ramp. Ed said that a review of the law indicates that spaces are first come, first served and that frequency of use or relative need are not addressed in the law. The condo appears to have no authority to regulate the use of the handicapped spaces. However, anyone who feels that a car is illegally parked in such a space may report the matter to the county police.

Ed reported that there is concern that prospective buyers, and occupants, are not always receiving in a timely fashion information about our age restrictions and other rules and regulations. The Committee has developed two proposals in this area. One is that notice be posted for real estate agents by the lock-box rods, referring agents to our condo web site and the other is a new policy resolution, to be considered under New Business.

Residents have been reporting repeated violations of parking restrictions that apply to the entire community. Specifically, Ed noted that HOA Policy Resolution No. 6 prohibits the overnight parking of commercial vehicles except for brief periods.

D. Party and Decorations

Lucy Modrak assumed committee responsibilities. She will plan a Christmas party.

VI. Old Business

There was no old business.

VII. New Business

A. Steve Verosko moved, with second by Kay Franklin, to adopt the proposed budget for 2010 as attached to the Agenda. Passed unanimously. The monthly condo fee will be $380.

Kay Franklin moved, with second by Stever Verosko, to adopt Policy Resolution 9 Policies and Rules Relating to Age Restrictions. Passed unanimously. The resolution directs the management company to add a statement concerning age restrictions to the Re-Sale Disclosure Certificate. See Attachment I.

VIII. The next meeting of the Board will be on January 12, 2010 at 2 p.m. in the Clubhouse

Board Room

IX. A motion was made, seconded, and passed to adjourn the meeting at 3:40 p.m.

Respectfully submitted,

Barbara Dunn

Secretary