Minutes are not official until approved at a subsequent Board meeting.

HERITAGE HUNT CONDOMINIUM I UNIT OWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

SEPTEMBER 8, 2009

CLUBHOUSE BOARD ROOM

I. Call to Order

The meeting was called to order at 2:03 p.m. by President Ed Plummer. Also in attendance were Treasurer Steve Verosko, Assistant Treasurer Warren Miller, Building & Grounds Chair George Field, and SCS Representatives Laura Dindal and Autumn Delosreyes. A number of unit owners were also present.

II. Approval of Previous Minutes

Steve Verosko moved, and Ed Plummer seconded, a motion to approve the minutes of the July Board meeting as circulated. Approved unanimously.

III. Reports of Officers and Board of Directors

A. Treasurer’s Report – Assistant Treasurer Warren Miller reported:

Review of the August financials showed that we are in good shape. The SCS Condition Rating was the top category of “Strong” for four of five criteria. We missed the fifth category of operating at a surplus for the month by a mere $80 deficit.

At the end of August, a CD for $26k was purchased, with the result that we now have sufficient funds in CD’s to cover our reserve fund target. Additionally, we should be able to purchase another CD in mid-December.

Our master insurance policy comes up for renewal in October and we are currently waiting to see what change there will be in premium.

There will probably be a increase in monthly assessments for next year as we are currently anticipating a 2 – 3% increase in expenses.

B. President’s Report – Ed Plummer reported:

1. Currently there are four units For Sale or Lease: A111, A207, B203, & B204. A111 is being offered as a short sale at $159,900.

2. As noted before, four units are experiencing water leaks. We recently had a contractor water test the units and we confirmed and located the source of the leaks in three of the four units. We are presently awaiting a report from the testing company with regard to proposed corrective actions.

3. A resident recently reported spotting a rat near the trash compactor room in the garage of Building B. We have contracted with Triple ‘S’ Pest Management Services to place bait traps around and in both buildings. Many of these traps will look like large stones. The traps are such that they will pose no danger to our pets.

4. There have been reports that the Fire door at the south end of the first floor of Building A is often not closed and latched. Residents are reminded that the doors are there for both fire and security purposes. Doors should never be intentionally left often and residents are asked actively to assist in keeping all Fire doors closed and latched.

5. Parking space cleanliness has become an issue with a vehicle in Building B leaking so much fluid that the stain is migrating into the adjacent parking space. Unit owners are responsible for keeping their parking space(s) clean. Should a vehicle leak, ideally the car would be fixed. Should this not be practical, the resident is responsible for doing whatever is necessary to maintain the space; this might include regularly cleaning up any mess or having a catch pan under the car. Such leakage must not be allowed to extend to adjacent parking spaces or into the floor drains.

IV. Report of Management – Laura Dindal reported:

A. Status of Maintenance

The emergency generator was serviced by Western Branch Diesel

B. Fire Safety

East Coast Fire Protection conducted an annual inspection on July 30^th. A number of deficiencies were identified and ECFP has submitted a proposal for correction. The Board takes issue with some aspects of the repair proposal and has requested SCS setup a face-to-face meeting with ECFP supervisory personnel.

C. Vendor Contract Review

1. Building Insurance – Due for renewal in October, Steve Verosko is handling this.

2. Landscape Contract – Due for renewal in December, Ed McEnroe and George Field are working on revised landscaping specifications for use in soliciting bids.

D. Status of Finances

One condo unit owner is delinquent with the matter at the attorneys for collection.

V. Report of Committees

A. Building & Grounds – George Field reporting:

1. Water leaks – already discussed

2. NO OUTLET signs have been erected at the entrance to the Fire Lane behind each building to reduce the incidence of people driving down the lane only to have to back out. Four SLOW signs have been acquired for each garage and will be put up shortly.

3. The drain grates at the garage entrances make quite a bit of noise when cars drive over them and an attempt will be made to cushion the grates to reduce the noise.

4. We have acquired an infrared temperature measuring gun. We intend to use it this fall to look for areas in the garage ceiling that may benefit from additional insulation. George found the device useful in checking air conditioners. Ones that were working normally showed a temperature of about 49 degrees on the large pipe (wrapped in black) where it connected to the outside A/C unit. This may prove useful when A/C lines drip condensation in storerooms on the premise that this shouldn’t happen with a properly operating A/C.

5. A resident recently had an A/C failure and was told by the repairman that she should consider a whole new system (at great expense) as the laws have changed and the present Freon R-22 has been banned. Ed Plummer has done some research and found that beginning with 2010 manufactures will no longer be able to make A/C systems that use the Freon R-22 and that between 2010 and 2020 the import and manufacture of R-22 will be phased out. This does not mean you will not be able to repair our A/C’s; it does imply that repairs will become more expensive over time. We went through a similar phase out of Freon R-12 in the automotive industry in the early nineties. Based on that experience, it is likely that there will be mis-information and puffery in selling A/C repairs, but that over time the industry will come up with alternatives. If you are faced with a major A/C repair, GET MULTIPLE ESTIMATES so that you can make an informed decision.

6. The Board bought 14 folding chairs and a folding table for use at Happy Hour and our picnics. George Field and Steve Verosko put up hangers in the A Building first floor trash room to store the chairs on the wall.

7. The landscape sprinkler rain sensors have been replaced so the system should no longer run the sprinklers when it is raining.

8. As mentioned by SCS, George and Ed McEnroe are review the existing landscape contract to develop specs for bidding out the contract this fall.

9. We have recently discovered that several exit sign need to have their rechargeable batteries replaced. We need five now at about $8 each. Ed Plummer will order them from an internet supplier.

B. Legal & Covenants – Ed Plummer noted that there have been no meetings of the

committee since the last Board meeting.

C. Budget & Finance – Warren Miller reporting:

Warren discussed a 12-month-rolling budget review. Due to the economy and current low interest rates, we will have less interest income next year

VI. Old Business – none

VII. New Business

Charles Unger complained that a flier for a cruise has inappropriately been placed on cars not only parked out front but IN the garages. After discussion, the Board directed SCS to write a letter to promoter of flier expressing soliciting within HH was prohibited and it was entirely inappropriate to place such fliers on cars on and in condo facilities.

VIII. The next meeting will be November 10^th here in the Board Room at 2 PM.

IX. Adjournment

Steve Verosko moved, with second by Ed Plummer, that the meeting be adjourned.

The motion passed unanimously and the meeting adjourned at 2:51 PM.

Respectfully submitted,

Ed Plummer, Acting Secretary