Minutes are not official until approved at a subsequent Board meeting.
HERITAGE HUNT CONDOMINIUM I
UNIT OWNERS ASSOCIATION
BOARD OF DIRECTORS MEETING
JULY 14, 2009
CLUBHOUSE CARD ROOM
I. Call to Order
The meeting was called to order at 2:03 p.m. by the President, Ed Plummer. Also in attendance were Kay Franklin, Vice President, Steve Verosko, Treasurer, Warren Miller, George Field, Chairman, Building and Grounds Committee, SCS Representatives Autumn Delosreyes, Laura Dindal and Bob Elks. In addition, a number of resident owners were present.
II. Establishment of a Quorum
It was established that a quorum was present to conduct business.
III. Minutes of the Previous Meeting
A motion was made, seconded and passed to approve the minutes of the last meeting held on May 19, 2009.
IV. Reports of Board of Directors, Officers
A. As authorized by Bylaw Section IV.1, Kay Franklin moved, with a second by Steve Verosko, to appoint Warren Miller Assistant Treasurer. The motion was approved unanimously.
B. Treasurer’s Report
Warren Miller reported that June financials look good. Some CD’s were renewed at the best possible (but lower) rate. All are laddered for 2 – 3 years and FDIC insured. The replacement fund is now fully funded by CDs. We are facing an annual insurance renewal of approximately $l5,000. Warren recommends the Board pay the premium in a lump sump rather than installments to avoid installment charges.
C. President’s Report
Ed Plummer introduced the SCS representatives, including a new agent, Laura Dindal, who will assist Autumn Delosreyes.
Ed noted that a request has been made to Prince William County by the neighboring Marque Community to relinquish their Over 55 Resident Status. Some residents of Heritage Hunt feel that, if granted, this will have a negative impact on our community, especially those whose properties adjoin the Marque property.
Ed noted that he has received new leases on two properties (B105, B202). The recent sales of three condominiums (A201, B101, B207) have resulted in contractual payments to the Condominium Association. Units currently for sale or lease: A111, A207, B204.
Water leaks continue to be a problem and require frequent monitoring and on-going efforts to prevent water penetration of the buildings. Ed reported that he has a meeting scheduled later this afternoon with a potential waterproofing contractor.
He announced a tree and shrubbery program involving residents. The Building and Grounds committee does regular “walk arounds” to evaluate landscaping. Residents are invited to participate and make recommendations to the Committee. In addition, should a resident feel strongly enough about an idea for a specific new planting, he, or she, may offer to split the cost of that new planting with the association. If the committee feels the request is consistent with overall condo landscaping, the request will be forwarded to the Board. Board policy is that all plantings will be acquired and installed, with appropriate warranty, by the current condo landscape contractor.
V. Management Report
Autumn Delosreyes reported that the annual inspection of the fire alarm and sprinkler systems is scheduled for July 30 beginning at 7 a.m. No alarms will sound until 9 a.m.
The cleaning contract has been automatically renewed.
Condominium insurance will be due for annual renewal in October.
Autumn reports two condo units delinquent in payments. One was sold and brought current at settlement. The other has been referred for collection and the matter is ongoing.
VI. Committee Reports
A. Building and Grounds
George Field reports ongoing efforts to solve leaks including caulking, waterproofing of cinder block walls. The store room of B202 was flooded. Units A103, A111, A112 and A303 report water leaks.
The drain at the entryway to the garage of Bldg. A has been cleaned.
The Board has requested the HOA Grounds Committee for the installation of a NO OUTLET, or similar sign, at the intersection of Arthur Hills and Chelmsford Dr. The Grounds Committee chose to wait and re-evaluate the situation after the condo puts up its own NO OUTLET signs at the entrances to the Fire Lanes behind our buildings. NO OUTLET and SLOW signs have been ordered. The SLOW signs will be put up inside of the garages. Residents are asked to drive slowly in the garages.
George reported that Mike Cavanaugh, Steve LaMantia and Steve Verosko have installed base molding, painted molding and walls in the storage halls and the inside garage walls in Building A. Building B will receive the same treatment after a George returns from vacation.
George reported residents in Building B have established a lending library in their lobby similar to the one in Building A. George has added shelves to accommodate the books being collected.
Volunteer activity is alive and well in our condo community.
B. Budget and Finance
Warren Miller announced that future Budget and Finance meetings will be the 4th Wednesday of each month at 2 PM. All are welcome to attend.
The 2010 budget planning is starting. SCS will submit in September. Our current budget figures are pretty close to expectations. Some items from last year didn’t get paid until this year and will skew the annual report somewhat.
Any Committee needing money for the coming year is urged to submit its request now for inclusion in next year’s budget.
Charles Unger did some research into condo investments and concluded that CD’s are the best of the qualified choices.
Bill Goetz has researched the electric bill with a comparison with Dominion Electric, an audit of our needs and use.
Glenn Kassing is looking into new and/or more efficient means of heat to keep the pipes in the garage ceilings from freezing in the winter.
C. Social Committee
Barbara Dunn reported the success of the spring picnic with our fall picnic and Christmas parties still to come this year.
VII. Old Business – None
VIII. New Business – None
IX. Next Meeting: September 8, 2009
X. Adjournment
With the completion of business , a motion was made, seconded and passed.
Ed Plummer adjourned the meeting at 3:20 p.m.
Respectfully submitted,
Barbara Dunn