Minutes are not official until approved at a subsequent Board meeting.

HERITAGE HUNT CONDOMINIUM I UNIT OWNERS ASSOCIATION

ANNUAL MEETING

March 10, 2009

I. Call to Order

The meeting was called to order at 2:09 p.m. by the President, Ed Plummer. Also in attendance were Kay Franklin, Vice President; Warren Miller, Treasurer; Bob Elks, SCS Representative; George Field, Building and Grounds Committee Chairman. A number of Committee members and residents also attended.

Ed Plummer introduced Bob Elks representing SCS.

II. Establishment of a Quorum.

It was established that SCS on February 17, 2009 notified all condominium owners of the annual meeting and election of officers to be held on this date. Bob Elks established that he had in hand twenty-seven (27) proxies which constituted and established a quorum. An attendance sign-in sheet was circulated: thirty-seven owners were present or represented by proxies.

III. Minutes of Previous Meetings

On a motion by Warren Miller with second by Kay Franklin, the minutes of the March 11, 2008, Annual Meeting were unanimously approved.

On a motion by Kay Franklin with second by Warren Miller, the minutes of the January 13, 2009, Board meeting were unanimously approved.

IV. Treasurer’s Report

Warren Miller reported there were no major objections to the draft Audit Report for 2008 and a final report will now be issued.

Warren reported cash on hand and in Money Market balance of $129,342. The Association holds laddered CDs in the amount of $327,000. Of this amount, $272,843. is held in reserves. Expenses for roofing and painting were paid out of reserves in 2008 and these funds are being repaid to reserves from 2009 income.

This allocation of funds avoided imposing an assessment on owners for necessary maintenance.

Warren reports considerable savings in water bills with the addition of the separate meter for irrigation. He estimates the savings will pay for the meter installation in 2 ½ years.

Warren reports that income is invested regularly while maintaining an adequate balance in operating funds to cover two months expenses.

Warren is satisfied that the finances indicate a secure and balanced approach to managing the Association’s finances. He encourages participation of owners on the Finance Committee and owner attention to the Finance Records kept on view in the Lobbies.

Warren announced the impending change in his position from Treasurer to his acceptance of Chairman of the Budget and Finance Committee. He received a resounding round of applause from those present for his diligent service as Treasurer.

V. President’s Report

Ed Plummer reported that he sent a letter to the HOA and HOA Grounds Committee clarifying their proposal to open all off-street parking areas to routine home owner use. Ed notified them that condo parking in front of the buildings is condo property and should not be referred to in the context of general off-street parking. The issue became moot when the HOA Grounds Committee withdrew its proposal to the HOA Board.

Ed reminded people that disposal of inappropriate items in the trash chutes continues to occur. George Field seconded this as he has been involved in clearing the compactor.

Ed is planning a spring cleaning of the garages with our cleaning service. He exploring the availability of industrial vacuums for getting up leaves and debris, especially in the A Bldg garage.

He alerted people that it will be necessary to vacate all parking in the garage on the day of cleaning in May.

VI. Management Report

Bob Elks representing SCS commended “exceptional management” by our Condominium Board. He likewise commended the “exceptional finance report.” He said collections remain at a high level and Ed, Warren, and George are valuable assets to the management of the Condos.

Bob explained his presence since Michael Patrick, our previous representative, left suddenly to accept a position out West. He said we would be meeting Autumn Delosreyes at our next meeting. She will be our next representative from SCS.

Obtaining current elevator certificates continues to be problematic due to County procedures which cause delays. Bob will explore legality of posting “Certificates available on file at SCS offices”.

Noting that we now have a set of fire sprinkler drawings for the buildings, Bob said that it was unusual to get them and that we were very fortunate.

True Green is ready to meet with the Board to offer its plans for landscape maintenance.

Bob Elks reported that, while AAA had announced price increases, recent bills have tended to be lower, perhaps due to lower fuel adjustment fees. Ed Plummer pointed out that there were now three recycle bins per buildings although we never asked, or contracted with AAA, for the third bins. The trash bills need to be monitored closely to be sure that they conform with the contract.

There followed a discussion of the ongoing effort to combine and/or coordinate the contracts and companies providing various maintenance and security to the condos.

VII. Committee Reports

A. Building and Grounds

George Field, Building and Grounds Chairman, reported ongoing attention to repairs as they arise. Recent wind damage to roofs has been repaired.

Settlement cracks in both buildings are being assessed to determine whether to just have a mason repair them or whether an engineering study is required first.

George encourages owners to keep checking water heaters, all hoses, washers and dishwashers for water leakage. In the past year two more hot water heaters and two dishwashers have failed. He says as appliances age problems are bound to develop as our buildings get older.

George reported that has made containers from 4” PVC pipe for building blueprints and drawings and that they are now stored in the middle HVAC room next to the elevator equipment room.

Jean Herr, who lives in A101, observed that the elevator in her building seems to be noisier than before. George said we would ask the elevator people to evaluate that at the next inspection.

B. Budget and Finance Committee

Warren Miller reported that he was assuming the chair of the this committee and encouraged more unit owners to attend the meetings, which are now held on the 4^th Thursday of the month; a meeting notice will be posted with the exact time and location.

C: Legal and Covenants Committee

In Frank Hoss’s absence, Ed Plummer reported the HH HOA Board approved the 2009 Revision to our Rules and Regulations and that we would be publishing them in the near future. The committee has no current unit change requests under consideration.

VIII. Election of Officer

President Ed Plummer announced the election of one new Director for a three year term through 2012. This person replaces Warren Miller who completes his term with this Annual Meeting. Bob Elks confirmed the presence of a quorum and the declaration of Steve Verosko as a candidate. There being no other candidates and no nominations from the floor, Ed Plummer called declared that Steve Verosko is elected by acclamation to the Board of Directors.

IX. Open Discussion

Bill Goetz rose to commend the exemplary service to our community provided by Warren Miller, Ed Plummer, and George Field. The residents all agreed and gave a round of applause. Bill made a motion to give a token of our appreciation to each by way of a $75 gift certificate for dinner. The motion was quickly seconded and passed.

X. The next Board Meeting will be May 12, 2009. There being no further business, the meeting was adjourned at 3:20 p.m.

Respectfully submitted

Barbara Dunn