HERITAGE HUNT CONDOMINIUM I

BOARD MEETING

January 8, 2008

I.  Call to Order

The meeting was called to order by President, Ed Plummer at 2:09 p.m.  Also present were Board members Gwen McCauley, Warren Miller, Committee Chairpersons, George Field, Betty Licitra, Frank Hoss and Barbara Dunn.  Kerry Farmer was in attendance representing SCS.  A number of residents also attended.

II.  Approval of Minutes

It was established that a quorum was present.  A motion was made, seconded and passed to approve the minutes of the meetings of the Board on November l3 and December l2.  The minutes for December l2th included and recorded the Board’s approval of Administrative Resolution No. 3 Relating to 2006 Excess Assessments Applied to the Following Year’s Assessments, Revenue Ruling 70-604.

III. Committee Reports

Building and Grounds

            George Field reported the completion of installation of carpet in the elevators.

Negotiation on contracts to paint condo interiors is well along and work is expected to begin  soon to take advantage of seasonal discount.

George reviewed proper disposal of TV’s and other electronic items which must be disposed of properly by residents since they are not accepted in regular trash.

George also asked that residents make certain they are parked in their assigned spaces and not assume it is okay to park in empty spaces which belong to other residents.

Budget and Finance

Betty Licitra reported the resignation of Bill Goetz which leaves the Committee with three members.

She also reported the payment of $7,062.24 to Minkoff Co. for repair of water damage to Unit B304 from a faulty sprinkler system in the common area.  The Board felt it prudent to bear the expense of the damage directly rather than rely on the $5,000 deductible insurance and risk a sizable increase in premium.

Unfortunately, results from recent water usage tests resulted in a finding of understated usage of water in Bldg. A rather than the hoped for error that Bldg. B usage was overstated.  This will result in increased cost of water in future.

Legal and Covenants

Frank Hoss reported there are no new pending applications.  The Committee is currently working with some residents to revise their applications for projects which will conform to current covenants.  One application was approved by the grandfather clause and one application has been withdrawn.

Frank reported the Committee is working on revision of the newly named “Rules and Regulations” and requests all residents submit suggestions soon to be included for consideration.

He reported that SCS will be notified to send a violation notice to one resident and there will be a hearing called with a resident for storage of item or items in the garage area.

Ed Plummer added that when Enforcement Hearings have to be held, they will be scheduled in conjunction with the regular, monthly Legal and Covenants Committee meetings.

Ed also noted that the Board has not been receiving l0 day notice of new move-ins as required in our covenants but that the Board has been extremely flexible in responding to requests for accommodation.

IV        Management Report

Kerry Farmer reported an estimate is pending from Strickland on options for solution to undersized drains to handle sprinkler system.  A second estimate has also been requested.

She reported that “Fire Door” signs are ordered.  Elevator inspection certificate frame is ordered.  Elevator keys are available in the event it is necessary to turn off power.

Kerry reported that the Otis tech suggested that climate control in the elevator control room would extend the life of the equipment.  This possibility will be explored for feasibility and cost effectiveness.

Otis has also asked for an access code to enter the building.  The Board and Building and Grounds stated that a representative of the Association will provide access and accompany Otis techs on maintenance calls at any time necessary.

It was clarified that the $25. assessment on late condo fees becomes cumulative for each succeeding month it remains in arrears.

V.  Unfinished Business

Ed Plummer revisited the possibility of capping the number of leased units in the condos.  He stated that such a resolution would require a 66-2/3% approval vote of condo owners.  In response to one suggestion, he stated that to grandfather present owners would, in effect, negate the purpose of the goal as it would then take many years for the rule to become effective.  He also stated that a large percentage of leased units often results in increased difficulty in obtaining new mortgages for the units.

Association Board meetings are scheduled for the second Tuesday of the month for alternate odd months.

VI. New Business

Fees and income for the year ending Dec 2006 exceeded expenses.  This event is likely to occur for 2007 as well.  Therefore, the Board passed Administrative Resolution No. 4 (See Approval of Minutes for Board Meeting  December 12 and ratified at meeting of January 8) which provides for excess 2007 funds to be deposited into reserves for repair and maintenance.

The annual Board meeting will be in March.  One Board vacancy will need to be filled at that time and residents will receive notice and be urged to consider serving on the Board.

VII.  Open Forum

In answer to a question on updating of entry keypads, Ed Plummer stated that it is economical to make all corrections, additions and deletions at the same time.  Each change requires a site visit with corresponding charges.  Residents may submit changes to be included in the next update.

VIII. The next meeting will be held Tuesday, March 11, 2008 in the Club House Board Room.

IX.  There being no further business, the meeting was adjourned at 3 p.m.

Respectfully submitted,

                                                                                    Barbara Dunn