HERITAGE HUNT CONDOMINIUM I
BOARD MEETING
September ll, 2007
I. Call to Order
The meeting was called to order at 2 p.m. by the President, Ed Plummer. Also present were Board members Warren Miller and Bill Massarella, SCS rep Stephen Harrison with his assistant, Kerry Farmer, and Committee Chairs, Betty Licitra and Frank Hoss. The presence of a quorum was established. The minutes of the last meeting were approved.
II. Committee Reports
FINANCE
Betty Licitra reported that the Committee has been preparing the annual budget and will have a report for the next meeting. Future garage cleaning will be done by the current housekeeping company per their contract. Automatic light switches have been installed in the trash rooms for less than $l50. Repair on roof and gutters is on hold pending Lennar response to a warranty demand letter our lawyers recently sent the developer. SCS is following up on reimbursement from Lasting Impressions on overcharges for landscaping.
BUILDING AND GROUNDS
Ed Plummer reported for George Field. Elevator pads have arrived and procedures will be established for their use. Stephen Harrison reported that in the new condo housekeeping will install the pads as needed. Ed will look into having J & B Cleaning do the same for us.
The garages were much improved after resident efforts to sweep and wash the floors and adjacent surfaces. However, the Board will contract to have this work done in the future.
Ed urges residents to read maintenance guidelines on the website and posted to avoid confusion and unnecessary expense when problems are noted with maintenance systems and/or common areas. Residents are requested to notify any Board member or George Field as initial contact. With their knowledge of the premises and history of problems an appropriate decision can be made on proceeding. An unknown person disconnected the heat pump in Bldg. B over Labor Day weekend.
Elevator inspection certificates expired in Feb. SCS reports the elevators were inspected August l6 and certificates are due from the County. Bldg. A needs a frame for the certificate. Valid certificates must be displayed in the elevators.
Warren Miller requested that a survey be done to determine landscape plants that need replacement.
The Association will begin to stock small replacement parts most needed in maintenance to facilitate repairs and consolidate costly on-site service calls.
LEGAL AND COVENANTS
Frank Hoss reported two applications received for alterations of condos. One was approved as submitted for cabinets installed and electrical work. The Board approved a motion for this change.
The second application was not approved since the alteration was not in compliance with current guidelines. The matter was tabled, the 45 day limit was waived, and the committee will work with the resident in an effort to satisfy the owner’s concerns within the guidelines.
Committee Chairman Frank Hoss expressed his dismay to Stephen Harrison that SCS still has not sent out violation notices that he has requested several times. He also asked whether the SCS contract excludes electronic communication on such matters and Mr. Harrison said that e-mail communication from the Board or the Committees to SCS was acceptable. Mr. Hoss also asked about the renewal status of the SCS contract and requested a copy of the contract. Mr. Harrison said the contract was renewed on an annual basis.
Frank presented a notice to be publicly posted informing residents of guidelines on storage of appropriate materials. The Committee is particularly concerned with the storage of flammable and/or dangerous materials in storage areas. The notice spells out what materials are not acceptable. The Board concurs in the posting of the notice. The Committee recommends annual inspection of the storerooms for safety purposes.
Two new unit violations were noted on a walk- around: l. floor decoration in hall at entrance to A2ll and 2. a real estate sign mounted on the patio railing of Unit 207.
The HH HOA has a new form for change applications. Frank said he checked with Erin who assured him that our HHCA change forms will continue to be accepted by the HOA.
III. SCS MANAGEMENT
SCS continues to work on obtaining separate meters for sprinkler systems to reduce cost of water usage. Status of Condo Association accounts: The Financials show a significant charge for Barbara Kerlin’s B303. Since that Unit was sold, that account should have been resolved at the real estate settlement. The matter needs to be investigated and resolved. The Financials also show a small balance for the Murphy account. That Unit was sold about l ˝ years ago and needs to be closed out on the books. One account is in the hands of the attorneys for legal resolution.
IV. BOARD REPORT
Ed reported a meeting with Lennar representative Tom Evans on Sept. 11 on Lennar’s responsibility in warranty issues. It was necessary to reschedule the meeting until Mr. Evans can review the history of our concerns and our efforts to hold Lennar responsible for warranty guarantees. Therefore roof repairs are on hold until the issue with Lennar is determined.
Condo insurance contracts continue to be explored with two companies in an effort to determine the most complete coverage for the lowest cost.
Lennar has been asked for copies of pertinent information that presumably was filed with the county regarding parking spaces in the garage to clarify the status of unassigned spaces.
Real Estate companies are not uniformly using the bars established for their convenience in using lockboxes for condos on the market. SCS will notify owners of their responsibility to insure proper use of lockboxes.
Some grocery carts were removed from the garage and were later found in the trash bin in Bldg. B.
The Board is exploring replacement of worn carpet in the elevators.
An estimate of $33,412. has been received for replacement with 6” gutter and downspouts to alleviate past overflow during storms. This item will be on hold until the issue of Lennar warranty issue is resolved.
V. OPEN FORUM
Mr. McEnroe reported that the stairwells become intolerably hot and requests the Board to look into window coverings and/or tinting of the glass.
He also suggested that paperback books might find another location other than the lobby area in Bldg. A so that only hard cover books be displayed.
It was announced that a new Coffee Hour will start on Monday mornings at l0 a.m. This will be in addition to the Happy Hour on Wednesday evenings at 5:30.
Both take place in the lobby of Bldg. A
The Condo will hold its annual Fall Picnic October l3. Sign up sheets will be posted on the bulletin boards.
VI. CLOSURE
There being no further business, the meeting was adjourned at 3:30 with the next meeting scheduled for November l3, 2007 at 2 p.m. in the Board Room of the Club House.
HH Condo Association Board
Ed Plummer, Chairman x1656
Warren Miller x1833
Bill Massarella x1433
Committee Chairmen
Building and Grounds, George Field x 1390
Finance, Betty Licitra
Legal and Covenants, Frank Hoss
Social, Barbara Dunn
SCS Management Representative, Stephen Harrison 703-631-2003
Respectfully submitted
Barbara Dunn