HERITAGE HUNT CONDOMINIUM I
BOARD MEETING
July 10, 2007
I. Call to Order
The meeting was called to order at 2:02. Present were Board Members Bill Massarella, Warren Miller and Ed Plummer. Also present were Stephen Harrison,
Frank Hoss, Betty Licitra and a number of unit owners. Al Stearns from the HOA was present to encourage entry to upcoming elections for HOA Board and Committee vacancies. The presence of a quorum was established. The minutes of the last meeting May l5 were accepted and approved.
II. Committee Reports
FINANCE
Betty Licitra stated the need for Committees to submit requests for needs to be included in the proposed 2008 budget. Building and Grounds Committee has submitted a request for $550.00 to include lampshades, holiday decorations and $l00.00 miscellaneous.
New items to be included in the budget are the gas bill for the generator and a maintenance/repair fund.
Feedback on the new housekeeping company has been positive. In addition, the cost is less than the previous contract.
The next budget meeting is July 18 at 7:00 p.m.
LEGAL AND COVENANTS
Frank Hoss reported one approval by the Committee for kitchen cabinets and counter tops. He requested and received by motion approval from the Board for this request.
Frank expressed concern by the Committee of materials, substances being kept in storage areas causing risks, specifically combustibles. Discussion followed of means of addressing this problem. Among them were annual inspections of storage areas in conjunction with the Fire Marshall and informing all unit owners of prohibited and inappropriate materials to be stored
Cooperation has been good to recent requests for compliance with the covenants to bring all units up to date. Frank requested Board concurrence to proceed in one case remaining. He was advised that Committees have authority to act in accordance with their responsibilities as stated in the By-laws and do not require further authority from the Board. The Committee will proceed with action for compliance.
BUILDING AND GROUNDS
Warren Miller reported in the absence of George Field. Warren reported that the roof leaks, design defects and poor workmanship are part of negotiations with Lennar that are in the hands of the lawyers. However, the Committee is concerned that further delay of repairs will result in additional damage to the roof, buildings and affected units. At least one unit in Building B has ceiling damage from an active leak and four other units suffered damage from ice damming last February. The Board agrees that timely, comprehensive action is desirable and that the Board intends to contract for repairs to begin within a month or so. The start date will be provided to the developer through the lawyers so that the developer may have an opportunity to inspect the roof prior to repairs.
The Fire Department conducted a test of the sprinkler system. The following day a leak was found in the system which required repair.
Stephen Harrison is awaiting word from the Sprinkler Co. regarding a blocked drain in Bldg. B.
HOA PRESENTATION
Al Stearns encouraged all to take an active part in the upcoming fall elections of officers to the HOA Board and Committees. He described the procedure for application and recommendations for nominees. They anticipate one vacancy on the Board and 20 vacancies on the committees.
MANAGEMENT REPORT
Stephen Harrison reported that he is working with George Field on getting separate meters installed for irrigation water for the sprinklers which will be billed at a lower rate than normal residential usage. A discussion followed on the location and installation of the meters. The County is calling for new sub-meters within five feet of existing meters at an estimated cost of preparing connections exclusive of meters of $4,000 - $5,000 per meter connection. Master Plumbing thinks they might be able to get authorization for a cheaper alternative involving meters with remote reading feature.
Elevator pads for use in moving for unit occupants are due this week.
A request was made to have water meter accuracy checked in an attempt to explain disparity in usage between Bldg. A and Bldg. B.
UNFINISHED BUSINESS
Ed Plummer discussed with Stephen Harrison the practicality of saving money by combining electrical repairs and work such that when an electrician is tasked with work, he has two or more items to address on a single visit. It was agreed that this could reduce trip and travel expenses for such work.
Ed presented a proposal to Stephen for repair of outdoor spigots which were damaged by freezing. Stephen will proceed to contract for repair with this proposal or one of equal or less cost.
Ed discussed with Stephen Harrison how best to contract for the roof repair work detailed in the Summit Roofing Inspection in April. It was decided that the Board would contact Summit Roofing to have them prepare a formal proposal for the work, the Board would sign the proposal as approval and forward the proposal to SCS for the actual implementation of the contract.
Ed reminded all present that there will be a work day to clean the garage on Saturday. This will be a test of the feasibility of do-it-yourself.
Ed reported that the Board had only recently obtained a copy of the lease for a unit rented last February. Ed noted that our Covenant Guidelines provide that “A copy of the executed lease shall be forwarded to the Condo Board at least 10 days in advance of occupancy by a lessee. Unit Owners are also required to provide advance notice of a lease continuation or lease renewal.” The Board found the lease generally acceptable but was concerned about the unit owner’s failure to comply with the Guidelines. Discussion ensued about how to get compliance. Among the suggestions was to withhold amenities or use of facilities, although HOA cooperation would likely be needed.
Ed gave an update on the need for residents to make sure their individual condo insurance is adequate to cover their needs regarding replacement in the case of damage, personal property, alternate living arrangements, mortgage and condo fees. Stephen Verosko provided insurance information and expressed his availability to answer questions about insurance (x1835). Insurance information that can be printed out, has been added to the Condo website, www.heritagehuntcondos.org, and announcements have been posted on the building bulletin boards.
Lock boxes are now designated to be placed in the lower stair wells but not all realtors have complied. Discussion ensued about how compliance can be accomplished as we do not know who the Realtors are. It was suggested a tag may be placed on the boxes giving 30 day compliance or removal of the box from the front door rails.
A discussion followed on pest control. Since Bldg. A has inside system control (optional) and no complaints are pending, it appears that the Trash Rooms are the most likely offenders. We have received two bids for comprehensive, general pest control and they vary greatly in price. The cheaper is close to $2.000. for the first year and $l,500. per year thereafter.
OPEN DISCUSSION
A discussion was raised in opposition to consideration of a deer kill which was published in the Horn. It was recommended that residents attend HOA meetings and voice their opinion for or against this idea.
ADJOURNMENT
The meeting was adjourned at 3:15 p.m. The next meeting will be at 2 p.m. on Tuesday, September 11, 2007.
Respectfully submitted,
Barbara Dunn, Secretary