HERITAGE HUNT CONDOMINIUM I

ANNUAL MEETING
MARCH 13, 2007

I. Call to Order

The meeting was called to order at 2:15 p.m. Present were Board Members Bill Massarella, Warren Miller and Ed Plummer. Also present were Stephen Harrison, George Field, Frank Hoss, Betty Licitra and a number of unit owners. The presence of a quorum was established. The minutes of the last Annual Meeting and the meeting of January 9, 2007 were accepted and approved. Stephen Harrison determined that there were 30 unit owners represented either by their presence or by their submission of a proxy. Residents were notified of the Annual Meeting as required by the by-laws with 19 required for a quorum.

II. Management Report

Stephen Harrison has given a report of a tour of the buildings and grounds to the Board to prioritize repair and tough-ups noted. A proposal is expected from Manassas Diesel with a maintenance contract for the generator. Our plan to reduce charges for water used for landscaping will require the purchase and installation of separate meters at a cost of approximately $8,000 plus $4,935 for irrigation lines to irrigate plants at 13891 Chelmsford Dr. for a total of approximately $13,000. Management is exploring pest control contracts. There is one delinquent Condo account in the amount of $3,475. A fourth roof inspection bid has been received for $5,500. The other bids range from $3,700 to $9,500. Proposals for janitor services have been prepared. Management is aware of the need for elevator pads to facilitate residents moving in or out.

III. Committee Reports

Buildings and Grounds

George Field thanked those covering Buildings and Grounds in his absence due to personal family matters. He stated that Master Plumbers had installed the original water meters and should be familiar with County codes and requirements.

 

Ed Plummer conducted a survey of defects needing correction, complete with photos. George stated that Lennar had been presented with notice of defects early on for the record. Bill Massarella thanked Ed for his defect project.

 

Budget and Finance

Betty Licitra thanked the Committee for their work and called attention to their book of financial reports in each lobby, which are to remain for resident reference. She commentd on feedback re: the raise in condo fees. Lennar's projectionns for condo reserve needs and maintenance were underestimated as well as absence of some necessary expenses such as legal fees. Betty announced that the Committee recommends that the Board approve Administrative Resolution No. 2 to raise the late charge on condo fees from $10 to $25. The Board unanimously approved the resolution.

 

Legal and Covenants

Frank Hoss reported that one cited violation has been grandfathered as acceptable. There remain several other cited violations, which he plans to discuss with unit owners for possible acceptance pending applications for grandfathering. Frank presented a petition for Board approval of a change in the application process to allow the Committee to deny applications for approval with the option for the owner to reapply. This has proved necessary when the owner has not been available for contact within the time limit in the previous by-law. The Board approved this change. Frank also stressed the need for pets to be registered with management and further noted that the by-laws may need to be amended to include owners who temporarily keep pets for family or friends.

 

IV. Election of Director

Stephen Harrison announced the application of one candidate to fill the term of Director to expire in 2010: Ed Plummer. There being no nominations from the floor, Ed Plummer was declared to be elected to the Board by acclamation.

V. Unfinished Business

Ed Plummer reported that an unknown person removed the shades from the sconces in Building B. The shades have not been found. Replacement shades are a budgetary consideration. Shades have been moved from the chandeliers and placed on the sconces. It was necessary to purchase four additional shades. He noted that replacement of all shades in both buildings would total 72 shades at a minimum cost of $5. each. He requested input from residents for opinions on whether shades are desirable or necessary for the chandeliers. the 40 watt bulbs have been replaced with 25 watt bulbs.

 

Ed suggested that we needed to move toward scheduling moves to avoid conflict in use of the elevator and a possible moving deposit to cover any damage occurring during moves.

 

A discussion followed regarding responsibility for establishing eligibility of new owners with compliance to age limitations of Heritage Hunt. Another consideration is notification to management of renters of units. It was generally agreed that on-site management would be desirable but not realistic due to cost.

 

It was determined that the new condos being built would have their own Condo Association separate from ours but that some shared interests and communication would be desirable.

 

Also discussed were bars to attach lock boxes with units for sale and dry wall repair and painting with an estimate of $7,700 with a need for priorities to be set by the Board. The Board approved Policy Resolution No. 4, regarding charges assessed to the Board for changing names on Entry System Board.

 

Warren Miller reported on continued deficits with a probable special assessment after April to reduce the deficit and cover the cost of the new water meters. The assessment would likely be approximately $575. Unit owners could pay in full or make three equal monthly payements.

 

VI. New Business

Ed Plummer reported the recent gas leak in Building B was due to faulty installation of the stove, which has been corrected.

 

A water pipe burst was caused when someone turned on the outside tap which then froze. Residents are cautioned not to change utility settings without Board approval.

 

Ice dam caused leaks in four condos.

 

VII. The next meeting of the Board is scheduled for 2 p.m. on May 15, 2007 in the Board Room.

VIII. The meeting was adjourned at 3:25 p.m.

Respectfully submitted by Barbara Dunn

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