HHCI BUDGET & FINANCE COMMITTEE

MEETING MINUTES

April 23, 2009

The meeting convened at 2:00 PM in Unit A105.  Present were Bill Goetz, George Field, Warren Miller, Charles Unger, Jean Herr and Ed Plummer.

Minutes for the February and March meetings  were approval as circulated.

Warren Miller reviewed a breakdown of the monthly condo assessment by budget category.  A copy has been placed in the lobby notebooks.

The committee reviewed the March financials line-by-line.

It was noted that we needed to check on the Ahlberg accounting contract with respect to renewing for another two years.  [Note: further checking found that current contract runs through audit and tax returns for 2009.]

Electrical usage and rates were discussed.  As we requested, SCS sent us a copy of an electric bill for Condo II for comparison.  Condo II is served by Dominion Electric rather than NOVEC so the rates will be different.  The Condo II bill was for only one electric meter, which raises the question, “Does Condo II have three meters per billing as we do?”  Bill Goetz reported that preliminary evaluation of NOVEC billings for Condo I shows no two meters at the same rates.  Bill requested authorization to contact NOVEC to investigate; Ed Plummer advised Bill that he was so authorized.

Ed Plummer noted that the quarterly ECFP inspection on April 6^th identified a number of gauges that were out of date and needed to be replaced.  (Gauges need to be recalibrated or replaced every five years.)  [A quote received after the meeting was for $1260 and included replacement of 24 gauges in the two buildings plus 10 heads and a head wrench for the spare head box in Bldg B.]

Ed noted the need to buy two more push brooms in anticipation of garage cleaning day.

The meeting adjourned at 3:55 PM.

Respectfully submitted, Ed Plummer