THE UNIT OWNERS ASSOCIAITON OF
HERITAGE HUNT CONDOMINIUM I

Relating to the handling of applications

WHEREAS, Article III, Section 2 of the Bylaws of the Unit Owners Association of Heritage Hunt Condominium I (Bylaws) permits the Board of Directors of the Heritage Hunt Condominium I (Condo Board) to adopt any rules and regulation deemed necessary for the benefit and enjoyment of the Heritage Hunt Condominium I Unit Owners Association (Condo Association), and

WHEREAS, pursuant to such authority, the Condo Board has adopted Covenants Guidelines (Guidelines), which Guidelines have been approved by the Heritage Hunt Homeowners Association, Inc. (HOA), and which Guidelines may be amended from time to time, and

WHEREAS, there is a need to maintain orderly procedures for the handling of Unit Modification Applications;

NOW THEREFORE, BE IT RESOLVED THAT the subject procedures be amended as follows:

The handling of Unit Modification Applications will be exactly the same as is set forth in Appendix B of the Covenants Guidelines from the initial application (Step 1) to the formal recommendation made by our committee to the Board (Step 6). Procedures for the handling of applications listed as Steps 7 through 11 are hereafter replaced by the following:

Step 7 - The Covenants Committee chairman [hereafter the chairman] will assume the responsibility of determining the decision of the Board. This will be done in on of two ways:

1. If the Board is willing to dispose of the matter in an informal manner the Board will allow the Chairman to have their vote either by e-mail, phone, or in person, or

 

2. If the Board wants to consider the matter at the next Board meeting, the chairman will determine their vote at the next regular board meeting. [Note - time constraints may require a special meeting.]

Step 8 - Once the vote has been determined, the chairman will prepare the resolution, which will include any stipulations and conditions and will also set out how the Board voted. Thereafter, on behalf of the Board, the chairman will, electronically, send the disposition resolution to SCS.

Step 9 - Upon receipt of the Board's disposition it will be the responsibility of SCS to promptly:

1. File the disposition in the Association file for future reference and record keeping [whether filed electronically or otherwise].

 

2. Notify the Unit Owner of the Board's action and advise such owner of any stipulations and conditions. A copy of this notice will be sent to the Chairman of the Covenants Committee.

 

3. If the application requires approval of the HHHOA, SCS, on behalf of the Board, will send the matter to the HOA, and, will thereafter monitor the matter until the HOA reaches their decision and, upon learning of that decision, notify the Unit Owner, Board of Directors and Chairman of the Covenants Committee.

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